Convening a corporate meeting

Upon application by a member of the company's board of directors or supervisory board, the managing director, the manager, an auditor, an operations inspector or a shareholder, the Regional State Administrative Agency shall authorise the applicant to convene the general meeting of a limited liability company or limited liability housing company at the company's expense if the meeting is not convened even though it should be convened by virtue of law, the articles of association or the decision of the general meeting, or if the provisions governing the notice of the general meeting have been materially breached.

Upon application by a member of the company's board, an auditor, a shareholder or a share buyer, the Regional State Administrative Agency shall authorise the applicant to convene the share buyers' meeting in accordance with the Housing Transactions Act at the company's expense if the board of the housing company has not convened the meeting without delay as soon as assignment contracts have been executed for at least one-fourth of the company's apartments.

Upon application by a member of the co-operative's board of directors or supervisory board, the managing director, an auditor or a member of the co-operative, the Regional State Administrative Agency shall authorise the applicant to convene the general meeting of the co-operative at the co-operative's expense if the meeting to be held in accordance with the Co-operatives Act, the rules of the co-operative or the decision of the co-operative's general meeting has not been convened as provided. 

Upon application by a member of the right-of-occupancy association's board, the superintendent, an auditor, an operations inspector or a member of the association, the Regional State Administrative Agency shall authorise the applicant to convene a meeting of the right-of-occupancy association at the association's expense if a meeting which should be held according to the Act on Right-of-Occupancy Associations, the rules of the association or the decision of the association meeting has not been convened in the prescribed order.

The Regional State Administrative Agency shall authorise the member of the association who demanded that a meeting be held to convene the association meeting at the association's expense or oblige the association's board to do so under penalty of a fine.

The right to convene a corporate meeting and to oblige an association's board to convene a meeting may be requested with a written, free-form application.

Appendices to the application:

  • a copy of the corporation's registration document (not older than 3 months);
  • a copy of the valid articles of association or the corporation's rules;
  • an account of the applicant's right to submit the application (e.g., a share register or list of members);
  • name and contact details of the chair of the corporation's board if they do not appear in the corporation's registration document;
  •  a copy of the demand to convene a meeting submitted to the board (a meeting demanded by a minority of shareholders or members under Chapter 5, Section 4 of the Limited Liability Companies Act, Chapter 6, Section 5 of the Limited Liability Housing Companies Act, Chapter 4, Section 4(2) of the Co-operatives Act, Section 17 of the Act on Right-of-Occupancy Associations and Section 20(2) of the Associations Act);
  • an account of apartment assignments (share buyers' meeting in accordance with Section 20 of the Housing Transactions Act);
  • the applicant's contact details; and
  • the power of attorney of a possible representative.

A service fee will be charged from the applicant for the handling of the application.

Päivitetty